Commercial Operations Coordinator


Warsaw, PL

Contract Type:  Regular Full-Time
Area:  Sales/Sales Operations
Req Id:  512574

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.


We believe that diversity adds value to our business, our teams and our culture. We are committed to equal employment opportunities that foster an inclusive environment.


Commercial Operations Coordinator


What your responsibilities will be


  • Preparing and submitting an offer (completing documentation in accordance with the guidelines)
  • Assistance in current matters related to the tender (preparing applications, sending information   about tender opening etc.
  • Completing all tendering documentation, and placing in salesforce
  • Keeping a folder for each client with all documentation (tender offer, contract, installation protocols, lists, etc.)
  • Preparing and checking formal tender documentation – KRS, ZUS etc. (monitoring the expiry dates)           
  • Sending a request to the finance department regarding a deposit, bank guarantees, insurance – monitoring
  • Support with preparing and checking the subject evidence – monitoring the expiry dates (new requirement in new act)
  • Monitoring the newsletter in order to research announcements of upcoming tenders.
  • Cooperation with the administration department in the purchasing process (keeping the deadlines, support in the purchase)
  • Monitoring contracts, signatures, archiving
  • Assistance in current matters


Who you are


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).


  • Minimum Bachelor’s Degree. Prefered in law or similar (ie. administration, finance).
  • Fluency in English and Polish.
  • General knowledge and experience in tender process.
  • 1-2-year work experience in similar position.
  • Plan, organize and manage own workload to ensure contribution to the company’s deadlines of reporting process in a timely and accurate manner.
  • Must have a great attention to detail and be excellent at maintaining records and filling.
  • Must have a mature professional approach to the role.
  • Accountable for results achieved.
  • Strong business acumen.
  • Used to operate in a multicultural context and in a multi-divisional environment.
  • Results oriented, entrepreneurial, and self-motivating.
  • Ability to communicate and present at all levels.
  • Tenacious, tough-minded, and able to influence and demonstrate strong team working abilities and commitment.
  • IT literate (including MS Office: Excel, Access, Word, and Outlook).



What we offer


It’s a brilliant opportunity for someone with the right talents.

Grifols understands you want a challenging and rewarding career in a critical function such as Corporate Communications. We’ll help you grow professionally.



Information about Grifols is available at If you’re interested in joining our company and you have what it takes, then don’t hesitate to apply.

We look forward to receiving your application.


Grifols is an equal opportunity employer.


Contract of Employment: Permanent position

Flexibility: Hybrid working model





Location: EMEA : Poland : Warsaw:Polska 


Learn more about Grifols