Physical Records Management Specialist 1 or 2 / Sr.

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

PRM Specialist 1:

• Assist in the coordination of the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site.
• Assist in maintaining Central Records Storage (CRS) system database and utilize to fulfill requests and catalog document submissions and attend all meetings
• Must interact with the various departments at the Clayton facility and assist in the coordination, storage, retrieval and transfer of documents on a daily basis.
• Support urgent requests (i.e. regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data, etc.).
• Assist in ensuring all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics.
• Collaborate with other PRM specialists to ensure consistency and effective resolutions.
• Follow established procedures to process requests from the Clayton site through the PRM retrieval process and maintain the integrity of the Physical Records
• Assist in performing audit of archived records in accordance with established procedures to ensure document accountability. This job description is intended to present the general content and requirements for the performance of this job. The description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Managers and supervisors may assign other duties as needed.
• Must be able to work independently with minimal supervision and accuracy and manage multiple deadlines.
• Attention to detail and sense of urgency is required.

PRM Specialist 2:

• Coordinate daily activities associated with the maintenance and support of the Central Records Storage (CRS) area and conduct all necessary training of site-wide end.
• Coordinate the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site.
• Maintain CRS system database and utilize to fulfill requests and catalog document submissions and attend all meetings pertaining to CRS area.
• Ensure all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics.
• Create and edit physical objects and mark physical objects for destruction.
• Create new addresses and new containers for the warehouse.
• Offer continuous improvement suggestions for efficient storage and retrieval processing.
• Perform audit of archived records in accordance with established procedures to ensure document accountability and traceability.
• Must be able to identify discrepancies or conflicts in storage and retrieval system that might impact the ability to retrieve packets and follow up with appropriate
• Must be able to work independently with minimal supervision, accuracy, and manage multiple deadlines.
• Attention to detail and sense of urgency is required.
• Must be able to perform all responsibilities described in the PRM Specialist I job description.
• Coordinate back up support as needed.
• Support urgent requests (i.e. regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data, etc.).
• Troubleshoot the validated PRM system as issues arise and offer solutions to problems.

PRM Specialist Sr.:

• Plan, organize, and coordinate daily activities associated with the maintenance and support of the Central Records Storage (CRS) area and conduct all necessary training.
• Coordinate the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site.
• Maintain CRS system database and utilize to fulfill requests and catalog document submissions and attend all meetings pertaining to CRS area.
• Ensure all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics.
• Perform audit of archived records in accordance with established procedures to ensure document accountability, traceability and / or other pre-established criteria are met.
• Act as business administrator to create folders and assign users to a group.
• Create new containers for the warehouse.
• Offer continuous improvement suggestions for efficient storage and retrieval processing.
• Must be able to identify discrepancies or conflicts in storage and retrieval system that might impact the ability to retrieve packets and follow up with appropriate personnel
• Must be able to work independently with minimal supervision, accuracy, and manage multiple deadlines.
• Attention to detail and sense of urgency is required.
• Support urgent requests (i.e. regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data, etc.).
• Consults with management and offers solutions to inefficiencies/problems and makes continuous improvement suggestions.
• Troubleshoot PRM system errors and coordinate fixes with IT and/or end users.
• Must be able to perform all responsibilities described in the PRM Specialist I and II job descriptions.

Third Party Agency and Recruiter Notice:

Agencies that present a candidate to Grifols must have an active, nonexpired, Grifols Agency Master Services Agreement with the Grifols Talent Acquisition Department. Additionally, agencies may only submit candidates to positions that they have been engaged to work on by a Grifols Recruiter. All resumes must be sent to a Grifols Recruiter under these terms or they will be considered a Grifols candidate.

Grifols provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.  We will consider for employment all qualified applicants in a manner consistent with the requirements of all applicable laws.

Location: NORTH AMERICA : USA : NC-Clayton:USNC0002 - Clayton 

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