CEO Executive Assistant (Egypt)

Location: 

Egypt, EG

Contract Type:  Regular Full-Time
Area:  Admin/Clerical
Req Id:  439436

Do you want to join an international team working to improve the future of healthcare? Do you want to improve the lives of millions of people? Grifols is a global healthcare company which, since its foundation in Barcelona in 1909, has been working to improve the health and well-being of people all over the world. Our four divisions - Bioscience, Diagnostic, Hospital and Bio Supplies - develop, produce and market innovative medicines, solutions and services in more than 100 countries and regions.

Role: 

Perform a wide variety of administrative duties of a highly confidential and sensitive nature. Provide assistance including arranging meetings, taking minutes of meetings, booking travel arrangements, managing communications and others.

 

Responsibilities:

•    Attend Board and Committee meetings as required or requested.
•    Record written minutes of the meetings and prepare them for follow up on required actions to be executed by assigned/concerned personnel’s.
•    Track and consider issues arising from discussions that should be raised with the full Board or another Committee. This includes close follow-up on time-sensitive issues.
•    Maintain up-to-date paper and electronic records including Board packs, approved Board and Committee minutes, Board resolutions, new Board and Committee Member documents, and annual Board of Directors changes.
•    Provide administrative support including, but not limited to, disseminating information to Board Directors, maintaining Board records, overseeing the resolution process, and developing the draft annual Board and Committee calendars.
•    Work with legal counsel in preparation of required documents in connection with Board and Committee meetings.
•    Maintain cooperative effective working relationship with and act as liaison to the Board, employees, and members of the public.
•    Research, extract, coordinate, and summarize information (confidential and non-confidential) on behalf of Board of Directors. Compose and prepare business letters, memos and reports.
•    Responsible for legal proceedings such as elections, annexations, assessment districts, and public hearings. 
•    Make room arrangements for meetings and travel arrangements for the CEO and Board.
•    Attend meetings outside of established working hours when necessary. 
•    Maintain confidential records and proper electronic and paper filing system to ensure proper office administration and record keeping.
•    Maintain a proper and organized calendar, internal and external correspondence for the CEO to support optimum utilization of time and attention to priority.
•    Ensure that all policies, procedures, processes and standard operating procedures are applied correctly and followed thoroughly to ensure a standardized process 
•    Act as the point of contact and manage communication between the executives and internal or external 
 

Academic Requirments: 

•    Bachelor degree in Business Management, Administration or related discipline

 

Experience: 

•    Minimum 7 years of experience on an executive role.

 

Computer Skills:

•    Professional use of computer and MS Applications.

 

Languages:

•    Fluent written and spoken English and Arabic. Spanish is a plus.

 

Personal Skills: 

•    Excellent secretarial & Multitasking skills 
•    Excellent Planning and organizing skills 
•    Self-driven who is able to work with minimum supervision
•    Flexible multitasker and can work under pressure
•    Strong Time Management and Interpersonal Skills 
 

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Location: EMEA : Egypt : Egypt:EGTOLIP - Tolip El Narges-New Cairo 

 

Learn more about Grifols