HR Operations Specialist

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

At Grifols, we believe that diversity adds value to our business, our teams, and our culture. We are committed to equal employment opportunities that foster an inclusive environment

Primary Responsibility:

The HR Operations Specialist is responsible for delivering efficient, compliant, and employee-focused HR administrative and operational support across the employee lifecycle. This role plays a key part in ensuring HR processes run smoothly, data integrity is maintained, and employees receive a high-quality HR service.  

What will you be doing:

HR Operations/ Business Support

• Ensuring an effective service level in terms of the core elements of the employee lifecycle and support associated record keeping and data accuracy requirements.

(onboarding, employee changes, offboarding)

• Maintain accurate employee records and HR systems, ensuring data integrity and confidentiality.
• Prepare contracts and employment documentation in line with Irish employment law.
• Support payroll processes, including data preparation and coordination with the HR & Payroll Specialist.
• Assist HR Manager & Sr Manager in handling employee relations or business support/projects as required.
• Building and maintaining effective working relationships with key stakeholders within the business, corporate and also with external vendors/ benefit providers etc.
• Taking a collaborative role in developing and implementing updates in policies & procedures.
• Assisting the HR Manager with the smooth running of annual and ad hoc processes such as performance reviews, bonus, merit increases etc.

Payroll Partnership & Data Integrity

• Partner closely with the payroll function to ensure accuracy, completeness, and integrity of HR and payroll data within SAP systems.
• Validate and reconcile HR data inputs to support accurate payroll processing.
• Act as a key liaison between HR and payroll to resolve data discrepancies and improve data flows.
• Educate and support managers on correct system usage for processes such as attendance management, overtime reporting, and leave recording.

Employee Support

• Act as first point of contact for HR-related queries, providing timely and accurate guidance to employees and managers.
• Support employee onboarding and induction processes to ensure positive employee experience.

Compliance & Policies

• Assist in updating and implementing HR policies and procedures.

HR Systems & Reporting

• Maintain and optimise HRIS systems (SAP) and reporting tools (i.e. Power BI).
• Generate regular HR reports and metrics (i.e. HC, turnover, absence, etc).
• Producing reports for senior management and monthly meetings and using insights from the data and trends to effect change.

Projects & Continuous Improvement

• Support and contribute to HR related projects and initiatives, including organisational, compliance or strategic business driven projects.
• Identify opportunities to streamline HR operations and enhance employee experience.
• Be an active member of the HR team organising and driving culture and employee engagement initiatives.

What you'll bring

• Strong problem solving and analytical skills.
• Customer-focused mindset
• Ability to prioritise and manage multiple tasks
• Proactive and solutions-oriented approach
• Strong collaboration skills with cross functional teams (i.e. Payroll, IT)

Knowledge and Skills

• Ability to communicate effectively at all levels of the organization.
• Knowledge of local labor law 
• Knowledge in HR administrative processes, including payroll  
• Ability to understand big picture and willingness to contribute.
• Ability to organize events and meetings
• Can promote a culture of optimism, enthusiasm and mutual support.
• Strong Excel skills, with ability to manage, analyze, and report on HR data effectively.
• High attention to detail and strong organizational skills.
• Ability to handle sensitive information with discretion.

Qualifications

• Bachelor’s Degree in related field.
• 3 to 5 years’ experience in a HR Operations or HR Generalist role.

Our Benefits Include:

• Highly competitive salary
• Group pension scheme - Contribution rates are (3%/ 5%/ 7%) and company will match
• Private Medical Insurance for the employee
• Ongoing opportunities for career development in a rapidly expanding work environment
• Succession planning and internal promotions
• Education allowance
• Wellness activities - Social activities eg. Padel, Summer Events

We understand that self-doubt can hold talented individuals back from applying for opportunities. We encourage everyone who meets the qualifications to apply – we're excited to hear from you

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Location: Grange Castle International Business Park, Grange, Co. Dublin, D22 K2R3

Learn more about Grifols